Upcoming ...
  • 12/1 COM 4:00 via Zoom
  • 12/3 CVT 1:00 via Zoom
  • 12/9 Trustees 11:00 via Zoom
  • 12/12 Hunger 10:00 via Zoom
  • 12/15 CPM 9:30 via Zoom
  • 12/24 PEVA office closed
  • 12/25 PEVA office closed
  • 12/28 PEVA office closed
  • 1/1 PEVA office closed
  • 1/4 Council 2:00 via Zoom
  • 1/5 COM 4:00 via Zoom
  • 1/6 REPORTS DUE
  • 1/7 CVT 1:00 via Zoom
  • 1/13 PEVA PACKET POSTED
  • 1/18 PEVA office closed
  • 1/19 CPM 9:30 via Zoom
  • 1/20 Trustees 11:00 via Zoom
  • 1/23 124th Stated Meeting of PEVA

PEVA COLA

100x100 COLA

At the 123rd Stated Meeting of PEVA on October 20, 2020, Via Zoom  hosted by Jamestown Presbyterian Church, the Presbytery approved a 1.4% Cost of Living Increase for 2021.

2020 Year End Church Remittances Due 

year end idi giving

For PEVA churches to receive 2020 credit for remittances to PCUSA Missionaries, PCUSA Special Projects, and PCUSA Approved Offerings, CHURCH REMITTANCES MUST BE SUBMITTED TO PEVA (received in the Portsmouth office) BY FRI. JAN. 8th, 2021. All contributions are appreciated. Thank you for your attention to this matter, and best wishes for the New Year!

Per Capita 

100x100 per captia

PEVA must pay Per Capita for every member of every church regardless of the amount pledged and remitted to the presbytery by that church.

Per Capita supports the administration and ministry of Synod and PCUSA. As a connectional church body, the support of the “larger Presbyterian Church” is critical to undergird the many, far reaching ministries for which collective funding is vital. 

$8.95 per member
Synod 2020 Per Capita
$1.15 per member
 
$8.99 per member
Synod 2021 Per Capita
$1.15 per member
 
 
 
 

 

PEVA Mileage 

100x100map moving

2020 standard mileage rates are: 57.5 cents per mile
 
for business miles driven
17 cents per mile driven for medical or moving purposes and
14 cents per mile driven in service of charitable organizations.
MILEAGE FORM PEVA
For more information, visit www.irs.gov

 

2020 Year End Individual Donations

year end icon

To be eligible for 2020 Charitable Giving Deductions by the donors, regardless of the date written
on the check: The donation must be “physically” received and marked, prior to
MID-NIGHT DEC. 31 2020.
 In the event a check dated on or before DEC. 31 2020 is received via the mail, the envelope must be post-marked by 12/31/2020. 
 
 

Unified Mission Giving Undesignated
Support the Ministries of PEVA,
SYNOD of the
MID-ATLANTIC  & PCUSA

100x100 giving hand

Annually member churches develop their budget for supporting the Presbytery through their pledges to PEVA for Unified Mission Giving Undesignated which supports the Presbytery’s annual operating budget that funds the Presbytery’s on-going, day-to-day ministries.  Many churches also, concurrently, develop their plan for giving designated ministries.  Other churches plan their giving to designated ministries at another time in the church’s calendar.  Whichever, the case the summaries provided here may be useful in your designated giving decisions.

Designated Giving Support the Ministries of PEVA, SYNOD of the MID-ATLANTIC  & PCUSA

100x100Unified Giving

Designated giving represents that financial support and out-reach “over and above” Unified Mission Giving.  The support our member churches provide to the special “designated giving” supports many special ministries and out-reach to extend the glorification of God and our Lord Jesus Christ.  “Designated Giving” support 5 principal categories: 

 
 
 
 
 

There are many advantages to providing your “Designated Giving” through PEVA.  This method allows your church to write just one check with their remittance document to cover their Unified Mission Giving (pledge, Code 1000) and “designate” any number of additional giving on the same remittance.  When PEVA receives your remittance, the indicated amount is recorded to the appropriate remittance code indicated on your remittance form.  PEVA is able to consolidate all contributions to the same “designated” recipient and send a single check to that recipient. 

BOP - Pastors Dues Calculator

100x100calculator-icon

An online dues calculator is extremely helpful in estimating monthly and annual Board of Pensions dues. 
Employers, mid councils, and members can now calculate monthly and annual dues
for those in Pastor’s Participation Plan.
ues are based on the percentage of annual effective salary and minimums
and maximums for the selected year, unless otherwise noted. 

Visit pensions.org
to give the Pastor’s Participation Dues Calculator a try! 

 

Updated Tax Resources 

The 2020 Housing Allowance Letter, Updated Tax Guide, Guide for Ministers and the Federal Reporting Requirements for Churches and other resources are available on the Board of Pensions wesbite.

BOP RESOURCES 

Moving Expenses

100x100 moving

Moving expenses are not tax free.  Mid councils, churches, and ministers should be mindful of this change in tax treatment for moving expenses as terms of call are being negotiated for new pastoral relationships that involve a qualifying move.
CLICK TO LEARN MORE

Retention for Church Records

100x100document-icon

PEVA recommend retention list: 
Keep everything 7 years except the following which must be kept permanently.

  • Deeds, mortgages, bills of sales for major purchases? (if property is unsold)
  • Audit /Financial Statements
  • Property appraisals / Assessments
  • Insurance Claims of injury/ damage
  • Chart of accounts
  • Cash books
  • Legal Papers
  • Session & Congregational Minutes
  • Tax returns/ Payroll Tax  Returns
  • Student Records
  • Church Rolls & Registries
  • Church History

 

The Presbyterian Historical Society recommends:

  • Minutes-permanent, Annual reports-permanent
  • Reports-permanent
  • Bylaws/charters-permanent
  • Incorporation records-permanent
  • Annual budgets-permanent
  • Annual audits-permanent
  • Financial ledgers of final entry-permanent
  • Subject correspondence-permanent
  • Manuals/handbooks-permanent
  • Newspapers/newsletters-permanent
  • Brochures/promotional material (1 copy)-permanent
  • Photographs-permanent
  • Property records-20 years after sale
  • Wills, bequests-permanent
  • Legal/judicial cases-permanent
  • Loan agreements-satisfaction + 20 years
  • Contracts-active + 3 years
  • Personnel records/employee records-employment
  • FICA / W2 records-7 years
  • Accounts payable invoices-3 years
  • Accounts payable-7 years
  • Accounts receivable records-3 years
  • Bank deposit slips-3 years
  • Bank statements-7 years
  • Canceled checks-7 years
  • Cash receipt records-3 years
  • Data for updating mailing lists-1 year
  • Mailing lists-active
  • Periodic financial statements-2 years
  • Expense reports-7 years
  • General/routine correspondence (acknowledgments, equests, travel arrangements, etc.)-3 years
  • Invitations-1 year, Petty cash records-7 years
  • Receipts of purchases-7 years
  • Meeting notices-1 year
  • Travel plans/arrangements-1 year
  • Resource files active

 

If you are uncertain how long to keep records, consult your auditor, accountant, legal advisor, or contact the staff of the Society.  Some retention requirements vary from state to state.  The Presbyterian Historical Society is the national archives of the Presbyterian Church (U.S.A.) and its primary historical research center. Their mission is to collect, preserve, and share the story of the American Presbyterian experience with Presbyterians, the scholarly community, and the general public.