Proposed Amendments to the Book of Order

At the upcoming January Stated meeting of the Presbytery of Eastern Virginia, the Presbytery will be voting on the proposed changes to the Book of Order approved by and recommended to the presbyteries for their affirmative or negative votes by the 223rd General Assembly (2018).

Commissioners can review the proposed changes by reading the STUDY GUIDE.

Upcoming ...
  • 1/20 | PEVA Annual MLK Service 4:00 at King's Grant PC
  • 1/21 | PEVA Office Closed
  • 1/26 | PEVA Stated Meeting
  • 2/5 | COM 4:00 at Providence
  • 2/11 | Interims 12:00 at PEVA
  • 2/11 | Council 2:00 at PEVA
  • 2/19 | CPM 9:30 at PEVA
  • 2/22-23 | Church Leaders Retreat
  • 2/27 | SMT 10:00 at PEVA
Next PEVA Stated Meeting

January, 26

Hilton PC

34 Main Street

Newport News, Va

2019 Stewardship Letter and Church Pledge Forms

Church Pledges are due by Saturday, January 26, 2018

PEVA Has Approved a COLA of 1.9% for 2019


At the 116th Stated Meeting of PEVA on October 23, 2018, at Green Acres Presbyterian Church, the Presbytery approved a 1.9% Cost of Living Increase.

2018 Year End Church Remittances Due 

For PEVA churches to receive 2018 credit for remittances to PCUSA Missionaries, PCUSA Special Projects, and PCUSA Approved Offerings, CHURCH REMITTANCES MUST BE SUBMITTED TO PEVA (received in the Portsmouth office) BY FRI. JAN. 4th 2019. All contributions are appreciated. Thank you for your attention to this matter, and best wishes for the New Year!



2018 Year End Individual Donations

To be eligible for 2018 Charitable Giving Deductions by the donors, regardless of the date written on the check:  The donation must be “physically” received and so marked, prior to MID-NIGHT DEC. 31 2018.  In the event a check dated on or before DEC. 31 2018 is received via the mail, the envelope must be post-marked prior to mid-night 12/31/18.  In such a case, the envelope must be retained along with the copy of the check and be a part of the retained deposit package.


BOP - Pastors Dues Calculator


An online dues calculator is extremely helpful in estimating monthly and annual Board of Pensions dues.  Employers, mid councils, and members can now calculate monthly and annual dues for those in Pastor’s Participation Plan. Dues are based on the percentage of annual effective salary and minimums and maximums for the selected year, unless otherwise noted.  Visit to give the Pastor’s Participation Dues Calculator a try! 


Moving Expenses

No Longer Tax Free

Mid councils, churches, and ministers should be mindful of this change in tax treatment for moving expenses as terms of call are being negotiated for new pastoral relationships that involve a qualifying move. CLICK HERE TO LEARN MORE



2019 standard mileage rates are: 58 cents per mile for business miles driven,  20 cents per mile driven for  for medical or moving purposes and 14 cents per mile driven in service of charitable organizations.   MILEAGE FORM 2019 PEVA  For more information, visit


BOP - Summary of Changes for 2019

BOP updated logo

The PC(USA) BOARD OF PENSIONS summarized the 2019 Benefits Coverage for members beginning in 2019

CLICK HERE to read the entire 2019 PPO overview

CLICK HERE to read the entire 2019 HDHP/HSA overview


Unified Mission Giving Undesignated

Support the Ministries of PEVA, SYNOD of the MID-ATLANTIC  & PCUSA

UNoifired Giving

Annually member churches develop their budget for supporting the Presbytery through their pledges to PEVA for Unified Mission Giving Undesignated which supports the Presbytery’s annual operating budget that funds the Presbytery’s on-going, day-to-day ministries.  Many churches also, concurrently, develop their plan for giving designated ministries.  Other churches plan their giving to designated ministries at another time in the church’s calendar.  Whichever, the case the summaries provided here may be useful in your designated giving decisions.

Retention for Church Records

rention files

PEVA recommend retention list:
Keep everything 7 years except the following which must be kept permanently.
Deeds, mortgages, bills of sales for major purchases
(if property is unsold)
Audit /Financial Statements, Property appraisals / Assessments, Insurance Claims of injury/ damage, Chart of accounts, Cash books, Legal Papers, Session & Congregational Minutes, Tax returns/ Payroll Tax  Returns, Student Records, Church Rolls & Registries, and Church History.

Minutes-permanent, Annual reports-permanent, Reports-permanent, Bylaws/charters-permanent, Incorporation records-permanent, Annual budgets-permanent, Annual audits-permanent, Financial ledgers of final entry-permanent, Subject correspondence-permanent, 
Manuals/handbooks-permanent, Newspapers/newsletters-permanent, Brochures/promotional material (1 copy)-permanent, Photographs-permanent, Property records-20 years after sale, Wills, bequests-permanent, Legal/judicial cases-permanent, Loan agreements-satisfaction + 20 years, Contracts-active + 3 years, Personnel records/employee records-employment, FICA / W2 records-7 years
Accounts payable invoices-3 years, Accounts payable-7 years, Accounts receivable records-3 years
Bank deposit slips-3 years, Bank statements-7 years, Canceled checks-7 years, Cash receipt records-3 years, Data for updating mailing lists-1 year, Mailing lists-active, Periodic financial statements-2 years
Expense reports-7 years, General/routine correspondence(acknowledgments, requests, travel arrangements, etc.)-3 years, Invitations-1 year, Petty cash records-7 years, Receipts of purchases-7 years, Meeting notices-1 year, Travel plans/arrangements-1 year, and Resource files active.

If you are uncertain how long to keep records, consult your auditor, accountant, legal advisor, or contact the staff of the Society.  Some retention requirements vary from state to state.  The Presbyterian Historical Society  is the national archives of the Presbyterian Church (U.S.A.) and its primary historical research center. Their mission is to collect, preserve, and share the story of the American Presbyterian experience with Presbyterians, the scholarly community, and the general public.

Designated Giving

Support the Ministries of PEVA, SYNOD of the MID-ATLANTIC  & PCUSA

Designated giving represents that financial support and out-reach “over and above” Unified Mission Giving.  The support our member churches provide to the special “designated giving” supports many special ministries and out-reach to extend the glorification of God and our Lord Jesus Christ.  “Designated Giving” support 5 principal categories: 

There are many advantages to providing your “Designated Giving” through PEVA.  This method allows your church to write just one check with their remittance document to cover their Unified Mission Giving (pledge, Code 1000) and “designate” any number of additional giving on the same remittance.  When PEVA receives your remittance, the indicated amount is recorded to the appropriate remittance code indicated on your remittance form.  PEVA is able to consolidate all contributions to the same “designated” recipient and send a single check to that recipient. 

Per Capita 2019

money puzzle

PEVA must pay Per Capita for every member of every church regardless of the amount pledged and remitted to the presbytery by that church. Per Capita supports the administration and ministry of Synod and PCUSA.

PCUSA 2019 Per Capita set at $8.95 per member

Synod 2019 Per Capita set at  $0.85 per member


It is important to know that, in addition to an annual per capita payment to GA, there is also one for the Synod. They must be paid and are paid from the Unified Mission Giving (Operating Budget) of PEVA. This money is used for the operating budgets of GA and Synod. Other designated giving to higher church funds are sent over and above this.

As a connectional church body, the support of the “larger Presbyterian Church” is critical to undergird the many, far reaching ministries for which collective funding is vital.