Many of these forms and documents can be mailed or emailed to you. Please call the office at 757-397-7063 or email Raymond or Jessica to request an application. You can download the FREE Adobe Acrobat Reader for PDF documents HERE.
If you are looking for grants, click here.
If you are looking for the pulpit supply list, please call the office at 757-397-7063 or email Raymond or Jessica.
Docs, Forms, and Resources
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Administration
- PEVA Manual of Administrative Operations (approved 1/22/2022)
- PEVA Personnel Manual
- PEVA Personnel Manual APPENDIX A Standards of Ethical Conduct (PCUSA)
- PEVA Sexual Misconduct Policy and Procedures Adpoted 10/24/23
- Creating Safe Ministries (PCUSA) 111125
- Manual for Church Admin Operations (Sample)
- PEVA Teams & Committees Opportunity Form 111125
- Amend/Substitue Motion Form 111125
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Board of Pensions
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Child/Youth/Vulnerable Youth Protection Policy
- PEVA Child/Youth/Vulnerable Youth Protection Policy 111125
- Presbyterian Church volunteer application form Attachment A 111125
- Report of suspected sexual misconduct form Attachment B 1111125
- PCUSA GA Child Protection Policy 111125
- Yorkminster PC Child Protection Policy (Sample) 111125
- Yorkminster PC Incident Report Form (Sample) 111125
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Church Safety
- Guide for Developing High-Quality Emergency Operations Plans for Houses of Worship (FEMA)
- Safety for Faith Based Events at Houses of Worship (Department of Homeland Security)
- Active Shooter Resources (FBI)
- Five Options for Survival (Brotherhood Mutual)
- Active Shooter (The Insurance Board)
- Developing an emergency plan for violence on church property (Creating Safe Ministries, PCUSA)
- Confronting Violence in Houses of Worship VIDEO | PDF
- Securing Your House of Worship: A Roadmap to Success VIDEO | PDF
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Clerk of Session
- Book of Order PDF (2025-2027)
- 2026 Comp Book Fair Compensation Guidelines for 2026 111125
- Cost of Living Adjustment (COLA) for 2026 2.7%
- 2026 Annual Review of Terms of Call Form 111725
- 2026 COS Workbook 111125
- 2026 Schedule for Examination of Session Records 111125
- LINK TO 2025 STATISICAL REPORTING Opens Jan. 2, 2026 | Closes Feb. 20, 2025
- 02025 Stats open 202
- Report of the Clerk of Session rev. 1/7/19
- Seeking to be Faithful Guidelines for Presbyterians in Times of Disagreement
- Sessional Records Exceptions (Guidelines)
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Commission on Ministry
- Ethical Responsibities When A Pulpit Becomes Vacant
- Mentoring New Pastors
- Parental Leave Policy - 5/2016
- PEVA Coaching Policy
- Policies for Pastor - Sabbath, Parental Leave, Holiday, and Sick Leave
- Sabbatical Guidelines (Updated 8/2/23)
- Validated Ministries (2012)
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Commissioned Pastor
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Covenant Forms
- Bridge Pastor Form Fillable PDF - SEE INSTRUCTIONS AT TOP OF PAGE
- Covenant Pastor Form Fillable PDF - SEE INSTRUCTIONS AT TOP OF PAGE
- Interim/Transitional Pastor Covenant (Feb 2019)
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Disaster Preparation
- After the Storm
- Dealing with Trauma
- Evacuation Guidelines
- Evacuation Routes (Know Your Zone) Va Dept. of Emergency Management website
- Hurricane Checklist for Churches
- Riding It Out
- Tips on Food & Drinking Water Safety
- Post-Fire Debris Flow Facts California Department of Conservation website
- Disaster Preparedness for Pets ASPCA website
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Finance
- BOARD OF PENSIONS 2025 Benefits Plan Changes Presentation
- 2026 PEVA CHURCH PLEDGE FORM ***(Due Jan. 31st, 2026)
- Church Remittance Codes List (updated 10 22 2025)
- 2025 PEVA Church Remittance Form
- 2025 PEVA Mileage Payment Voucher Fillable PDF
- PEVA Payment Voucher Fillable PDF (updated 6 9 2025)
- How to be Normal While Talking About Money
- PCUSA Special Offerings Calendar webiste
- Retention for Common Types of Church Records
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Healthy Boundaries
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Pastor Nominating Committee (PNC)
- CLC Website
- New CLC Video Training for PNC
- Designated Pastor Call Form Fillable PDF Rev. 2/13/24
- Pastoral Call Form (052521) Fillable PDF
- Pastoral Covenant
- PEVA PNC Handbook Revised 8/2024
- Request to form a Commission to Install a Pastor
- Report & Minutes of the Commission to Install Form (Blank)
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Pulpit Supply List
Please contact the PEVA office for the most current copy of the pulpit supply list
