Docs, Forms, and Resources
Many of these forms and documents can be mailed or emailed to you. Please call the office at 757-397-7063 or email Raymond or Jessica to request an application. You can download the FREE Adobe Acrobat Reader for PDF documents HERE.
If you are looking for grants, click here.
If you are looking for the pulpit supply list, please call the office at 757-397-7063 or email Raymond or Jessica.
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Administration
- PEVA Manual of Administrative Operations (approved 1/22/2022)
- PEVA Personnel Manual
- PEVA Personnel Manual APPENDIX A Standards of Ethical Conduct (PCUSA)
- PEVA Child/Youth/Vulnerable Youth Protection Policy Rev. 12/19/19
- PEVA Sexual Misconduct Policy and Procedures Adpoted 10/24/23
- Creating Safe Ministries (PCUSA)
- Ethical Responsibilities When Pulpit Is Vacant (2011)
- Manual for Church Admin Operations (Sample)
- Administrative Assistant/HAE Job Description
- Office Administrator Job Description
- PEVA Communications Guidelines (2023)
- PEVA Teams & Committees Nominations Form
- Presbytery Motion for Action Sheet
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Board of Pensions
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Child Protection Resources
- PEVA Child/Youth/Vulnerable Youth Protection Policy Revised 12/19/2019
- Report of suspected sexual misconduct form 12/19/2019
- Presbyterian Church volunteer application form 12/19/2019
- PCUSA GA Child Protection Policy
- Yorkminster PC Child Protection Policy (Sample)
- Yorkminster PC Incident Report Form (Sample)
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Church Safety
- Guide for Developing High-Quality Emergency Operations Plans for Houses of Worship (FEMA)
- Safety for Faith Based Events at Houses of Worship (Department of Homeland Security)
- Active Shooter Resources (FBI)
- Five Options for Survival (Brotherhood Mutual)
- Active Shooter (The Insurance Board)
- Developing an emergency plan for violence on church property (Creating Safe Ministries, PCUSA)
- Confronting Violence in Houses of Worship VIDEO | PDF
- Securing Your House of Worship: A Roadmap to Success VIDEO | PDF
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Clerk of Session
- Book of Order (2023-2025)
- 2025 Comp Book Fair Compensation Guidelines for 2025
- Cost of Living Adjustment (COLA) for 2025 is 3%
- 2025 Annual Review of Terms of Call Form
- 2024 COS Workbook Revised 9/5/23
- 2024 Statistical Reporting Letter from the Stated Clerk
- Link to enter 2024 statistics
- Report of the Clerk of Session rev. 1/7/19
- Seeking to be Faithful Guidelines for Presbyterians in Times of Disagreement
- Sessional Records Exceptions (Guidelines)
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Commission on Ministry
- Ethical Responsibities When A Pulpit Becomes Vacant
- Mentoring New Pastors
- Parental Leave Policy - 5/2016
- PEVA Coaching Policy
- Policies for Pastor - Sabbath, Parental Leave, Holiday, and Sick Leave
- Sabbatical Guidelines (Updated 8/2/23)
- Validated Ministries (2012)
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Commissioned Pastor
- Commissioned Pastor Application PDF
- Commissioned Pastor Covenant PDF Rev. 09/7/23
- Commissioned Pastor Program PDF
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Covenant Forms
- Bridge Pastor Form Fillable PDF - SEE INSTRUCTIONS AT TOP OF PAGE
- Covenant Pastor Form Fillable PDF - SEE INSTRUCTIONS AT TOP OF PAGE
- Interim/Transitional Pastor Covenant (Feb 2019)
- Yoked Ministry Information Form
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Disaster Preparation
- After the Storm
- Dealing with Trauma
- Evacuation Guidelines
- Evacuation Routes (Know Your Zone) Va Dept. of Emergency Management website
- Hurricane Checklist for Churches
- Riding It Out
- Tips on Food & Drinking Water Safety
- Post-Fire Debris Flow Facts California Department of Conservation website
- Disaster Preparedness for Pets ASPCA website
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Finance
- BOARD OF PENSIONS 2025 Benefits Plan Changes Presentation
- 2025 PEVA CHURCH PLEDGE FORM ***(Due Jan. 31st, 2025)
- 2025 PEVA Church Remittance Form
- Church Remittance Codes List
- 2025 PEVA Mileage Payment Voucher Fillable PDF
- PEVA Payment Voucher Fillable PDF
- How to be Normal While Talking About Money
- PCUSA Special Offerings Calendar webiste
- Retention for Common Types of Church Records
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Pastor Nominating Committee (PNC)
- CLC Website
- New CLC Video Training for PNC
- Designated Pastor Call Form Fillable PDF Rev. 2/13/24
- Pastoral Call Form (052521) Fillable PDF
- Pastoral Covenant
- PEVA PNC Handbook (8/2/2022)
- Request to form a Commission to Install a Pastor
- Report & Minutes of the Commission to Install Form (Blank)
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Ruling Elders
- Be Ready with Your Eyes Open - valerie izumi - February 15, 2024 Regarding Ruling Elders: a monthly series for serving faithfully.
- "Leading by Listening: Ruling elders and Presbyterian Policy" - Leader formation webinar (previously recorded).
- Equip PC(USA) Training
- Coming Alive in Christ: Training for PC(USA) Ruling Elders and Deacons based on the Constitutional Questions
- https://equip.pcusa.org/course/view.php?id=312
